Hosting a Special Event

The City of Sandy welcomes you to apply to host a special event in one of our beautiful parks or public facilities! Whether you're planning a community celebration, nonprofit fundraiser, cultural gathering, or other large event, we’re here to help you make it a success.

What Qualifies as a Special Event?

A Special Event is defined as any activity on City-owned property that:

Involves a large group beyond typical site usage

Is publicly advertised and not regularly occurring at the site

Requires special accommodations

Impacts public access to trails, streets, sidewalks, or parking

Is held for the benefit of the community rather than commercial gain

Available Locations & Fees

Application Fee: $100

Meinig Park: $500 (Resident) / $600 (Non-Resident)
Includes shelters, stage, gazebo, amphitheater, and green space.

Centennial Plaza: $500 (Resident) / $600 (Non-Resident)
Includes the plaza and shelter.

Cedar Park: $500 (Resident) / $600 (Non-Resident)
Includes field space and shelter.

Indoor Facility Rentals (Per Hour):

Community/Senior Center: $138 (Resident) / $160 (Non-Resident)
Includes auditorium, dining room, art room, and lounge. Open 9:00 AM – 10:00 PM.

The Application Process

To ensure your event runs smoothly and is properly permitted, please follow these steps:

Start Early
Begin planning 4–6 months in advance if possible. Applications must be submitted at least 60 days before the event date.

Submit Application & Fee
Complete the Special Event Application and submit the $100 non-refundable fee.

Preliminary Review
City staff will review your application within 1–2 weeks and may request additional documents or details.

Approval & Event Fee
Once approved, you’ll receive an invoice for the event fee. Payment is required to reserve your date.

Planning Meeting
A meeting with staff will be scheduled to finalize logistics, layouts, safety plans, and permit requirements.

Submit Required Documents (Due within 14 days of approval)
This includes insurance, site maps, vendor lists, cleanup plans, and OLCC licenses (if serving alcohol).

Final Prep
Two to three weeks before the event, finalize signage, safety notices, and ensure all materials comply with City guidelines.

Event Day
Follow your approved permit, and keep all documentation on-site.

Same-Day Cleanup
Restore the site to its original condition by the end of your final event day.

Important Reminders

Insurance is required: $2M per occurrence and $2M aggregate, naming the City of Sandy as an additional insured.

Non-City Affiliation: All events must clearly post signage and marketing stating: “This is a non-City sponsored event, organized by a third party.”

Alcohol: Requires additional permits and OLCC approval.

Limited commercial activity: Events must benefit the community; large corporate ventures are not permitted.

Permit must be on-site during the event.

Lastly, we always encourage you to contact us and ask questions before submitting an application.

Ready to Get Started?

Download the full application and process guide using the links below: