RFP: Telecommunications Department Space Analysis
Project Overview
The City of Sandy is soliciting proposals from qualified consulting firms to assist in creating the City of Sandy’s IT and Telecommunications Department Space Needs Analysis as outlined in this RFP. A space needs document is important for future planning, design, and potential construction of a facility capable of housing the City’s IT department as well as Sandy’s municipal Internet Service Provider (ISP) operations.
The City of Sandy is seeking a consultant from a professional firm to review the existing department and deliver recommendations on identifying its current and future space needs. The analysis will help provide sizing and other requirements for when the city eventually decides to acquire or build a facility. This project is part of an overall Sandy City Council goal of growing SandyNet to become a self-sustaining department.
The City expects the firm and its consultant to have experience in preparing a space needs analysis that should anticipate growth needs today as well as 10 year into the future. As provided by ORS 279B.060, the firm or consultant is required to meet the highest standard prevalent in the industry in providing the appropriate services.
Background
Sandy is a growing suburban community located on the outskirts of the Portland metropolitan area and within Clackamas County. In 2000, Sandy’s population was only 5,300 and the city was too small to be provided with adequate telecommunications infrastructure. On November 19th, 2001, Sandy City Council adopted an ordinance that established Sandy’s municipal telecommunications utility, SandyNet. Since that time SandyNet has provided community and its businesses both inside and outside of city limits with broadband service using various mediums such as wireless point-to-point, Digital Subscriber Lines (DSL) and most recently and heavily utilized, fiber optics. Over the past twenty years, the City’s IT and SandyNet staff have existed under the same department and rapidly grown to support a city-wide fiber-to-the-home network and growing IT department.
SandyNet currently occupies a city building, which owned by another department and is in need of significant repairs with no active plans for renovations. The current space comes with a construction yard capable of holding SandyNet’s machinery and materials. The office space includes an open floor layout for employees, an inventory room for electronics and additional materials, a break room, and a makeshift mudroom for the construction crew.
The SandyNet team takes up the most space between the two departments. The SandyNet department contains 7.5 Full Time Equivalent (FTE) employees, 6 of which has their own desk and office space, while the other 1.5 FTE are split between two common desks. The IT Department contains a total of 1.3 FTE and one dedicated desk and office space.
Both the SandyNet and IT department occupy a shared datacenter, which currently holds all servers, networking, storage, and fiber-to-the-home (FTTH) equipment the departments. The datacenter contains two rooms, an MDF and IDF. Electronics and city owned infrastructure occupy the MDF and the fiber meet-me room and customer colocation space exist in the IDF.
Given the expected growth of both the City’s IT and SandyNet department, a space needs analysis is needed to help the City either build or acquire land and a facility capable of holding the department and its long-term growth needs.
Changes
On 1/4/2024 the PDF was reuploaded to correct minor date, year specific errors. There were instances where 2023 was used when 2024 should have been present.
