Recreation Coordinator

POSITION TITLE:              Recreation Coordinator

DEPARTMENT:                 Parks & Recreation

FLSA STATUS:                    Non-Exempt  

SALARY GRADE:               F

SALARY:                              $28.20 - $36.73

REPRESENTATION:         None

HOURS:                               Full Time - 40 Hours Per week

This position, on occasion will work an evening or weekend depending on programmatically and service needs. 

GENERAL POSITION SUMMARY:

Join our team!  Do you enjoy working with the public, engaging citizens, thinking creatively, and planning and implementing special events, activities and programs? Yes! Then the Sandy Parks and Recreation Department is the place for you. The Recreation Coordinator will be an integral part of our expanding department, where we focus on innovation, collaboration and fun! Don't miss an opportunity to become part of a team that will help meet the recreational needs of our growing Sandy community.

ESSENTIAL JOB FUNCTIONS:

• Responsible for staff and volunteers regarding all the logistics for set-up and the execution of city events in order to meet the objective and goals of city council.
• Participates in the development of event budgets, and responsible for managing programs/activities within the budgetary parameters.
• Coordinating fundraising efforts, including but not limited to soliciting donations, sponsorships, and prizes for events.
• Initiating and/or participating in all efforts to publicize the events and promotions.
• Responsible by preparing promotional ads and articles for local and statewide media.
• Design posters, fliers, displays, and other public relations releases.
• Develop and monitor event timelines and ensure deadlines are met.
• Coordinate technical needs of events including but not limited to administering contracts, purchasing materials, obtaining permits, arranging security, parking, & soliciting vendors.
• Develop event site layout to promote good participant circulation and meet safety needs.
• Work closely with Police, Fire and other city departments to coordinate event needs.
• Work closely with other agencies, employees, volunteers, and citizen groups to coordinate the work activities at events.
• Develop and enhance working relationship with various organizations, non-profit groups, service clubs, and businesses to facilitate more community participation and highly successful events.

• Collaborate, assist, and lead various recreational activities, programs, and trips in coordination with the Parks & Recreation Department.
• Act as backup for driver for any program needs for Parks & Recreation Department.
• Perform other duties as required.
• Establish and maintain positive working relations with coworkers, citizens, and the general public.

JOB SPECIFICATIONS:

Bachelor’s degree in parks and recreation, special event management, public relations, marketing or a related field and one (1) year of experience in event coordination and/or meeting planning; or an equivalent combination of education, training and experience sufficient to successfully perform the essential duties of the job.

Mandatory Requirements:

• Ability to work independently on assigned tasks and to make decisions with minimal supervision by prioritizing and organizing tasks.
• Provides superior quality customer service to ensure each customer is treated with dignity, respect and patience.
• Excellent interpersonal, oral and written communication skills with the ability to exercise good judgment, courtesy, and tact in public contact and handling problems.
• Ability to work as a team member with a diverse group of people.
• Ability to adapt to a rapidly changing environment and individual customer needs.
• Effective problem-solving skills.
• Strong organizational skills, interpersonal communication, and professional demeanor.

 Necessary Knowledge, Skills and Abilities:

• Skilled in prioritizing, organizing, and managing multiple simultaneous projects.
• Considerable knowledge of effective planning, scheduling and event management techniques and procedures; effective public information dissemination principles and techniques.
• Working knowledge of applicable city, county and state rules, regulations, procedures, and functions regarding all aspects of event management.
• Ability to: maintain accurate records and prepare reports; follow complex oral and written instructions; explain rules, regulations, and processes etc. in a clear and concise manner.

 Special Requirements/Licenses:

• Possession of or required to obtain a valid driver’s license within thirty (30) days of hire.  Must have a safe driving record.
• Ability to obtain and maintain a Ride Connection Driver Approval.
• Cardiopulmonary resuscitation (CPR)/AED/First Aid certification within sixty (60) days of hire.

• Must be able to pass the department’s security clearance standards, including Reference check, Criminal History check and satisfactory driving record (if required for the position).

SUPERVISORY RESPONSIBILITIES:

This position supervises volunteers and directs some work of part-time staff at events.

TOOLS AND EQUIPMENT USED:

14-passenger cut-away van; 14-passenger Ford Econoline van; and smaller transit vehicles as required.

BENEFITS

The City offers a full benefits package, including medical, dental, vision, and life insurance, sick and vacation leave, and PERS. Please see our website for more details. 

Equal Employment Opportunity

The City of Sandy will give consideration to all qualified applicants for appointment without regard to race, religion, color, national origin, sex, age, marital status, mental or physical disability, political affiliations, sexual orientation, or any other non-merit factor.

Veterans who meet the minimum qualifications for a position open for recruitment may be eligible for preference in employment under Oregon law. If you are a Qualified Veteran or Qualified Disabled Veteran and would like to be granted preference in the selection and hiring process for a specific posted job, please fill out this Veterans’ Preference Form and provide proof of eligibility by submitting a copy of form DD-214 or 215 (copy 4). This completed form and required supporting documentation must be submitted with your application in order for consideration for Veterans’ Preference.

To Apply:  Complete the on-line application and upload your Cover Letter and Resume.