Library Assistant - Two Full Time Positions

POSITION TITLE:              Full Time Library Assistant - 2 Position Available - See below for more details                                             

DEPARTMENT:                 Library

FLSA STATUS:                   Non-exempt   

SALARY GRADE:              D

SALARY RANGE:              $23.87 - $31.08 (7 Steps)  

REPRESENTATION:         None

HOURS:                             See below

POSITION ONE:               Library Assistant specializing in Technical Services located at Sandy Library is is 40 hours per week

POSITION TWO:               Library Assistant overseeing day to day operations of the Hoodland Library Branch - 35 hours per week

GENERAL POSITION SUMMARY:

Performs para-professional library work including customer service in circulation, technical services, information and reference service, children’s services, and technology.  This level of staffing administers the library volunteer program, publicity, scheduling or programs for bilingual or differently abled.

ESSENTIAL JOB FUNCTIONS:

• Assist in maintaining consistency in customer service, circulation tasks, and collection maintenance.
• Assist in training new staff, and volunteers.
• Begin daily till reconciliation and prepare monies for deposit by Circulation Supervisor
• Suggest change in circulation desk policy, practice, and procedure based on staff needs or concerns.
• Alert Circulation Supervisor to supplies inventories.
• Perform collection maintenance under supervision of Circulation Supervisor or Librarian.
• Maintain patron and item databases.
• Receive, and process library supplies and materials.
• Plan and present individual library programs for all ages.
• Select library materials under the guidance of a Librarian or Library Director.
• Conduct readers advisory interviews to help people select materials
• Answer basic reference questions using library print resources, library ILS, LINCC databases, and preferred websites.
• Troubleshoot staff and public computers and related equipment.  Assist patrons with basic computing needs.
• Represent the library at meetings within the county or region.
• Oversee the opening and closing of the library.  May regularly be in charge of a single library building or location, including outreach activities.
• May schedule staff and volunteers as assigned by a Librarian, Circulation Supervisor or Library Director using prescribed guidelines and standards.
• May coordinate Public Relations for library events and programs, including maintaining social media sites, creating posters and fliers, and writing press releases.
• May administer the library volunteer program, including interviewing, hiring, assigning duties, and firing of volunteers.  Coordinate volunteer activities.
• May work with a specific portion of the community such as non-English speakers or  differently-abled people. 
• May link items to records in computer database, assigning call numbers, collection codes, barcodes, and printing spine labels. Organize items by type, genre, age.  Create on-order records and place holds for patrons, or short records for items not in the database.
• Perform all duties of Library Clerk.
• Establishes and maintains positive working relations with coworkers, citizens, the public, and other agency staff.
• Other related duties as needed.

JOB SPECIFICATIONS:

Mandatory Requirements:

• High School Diploma or GED equivalent; Two years college preferred.
• Two years library experience required, lead-worker experience preferred.
• Fluent Spanish speaker desirable.

Necessary Knowledge, Skills and Abilities:

• Understanding of computer operations in libraries, personal computer usage, integrated library systems, online library catalogs, online reference sources, and search strategies.
• Principles and processes for providing quality customer service.  Working knowledge of MS Office Suite, Google Apps.
• Complete understanding of Dewey decimal and library classification schema
• Ability to establish and maintain harmonious working relationship with other employees and the public.
• Ability to pay close attention to detail and to understand written and oral instruction.
• Ability to maintain physical condition necessary for standing, bending, kneeling and moderate lifting.
• Ability to multitask and prioritize responsibilities.

Special Requirements/Licenses:

• Possession of or required to obtain a valid driver’s license within thirty (30) days of hire.  Must have a safe driving record.
• Must be able to pass the department’s security clearance standards, including Reference check, Criminal History check and satisfactory driving record.

SUPERVISION RECEIVED:

Works under the direct supervision of Librarian, Assistant Director, or Library Director.  Receives additional direction and supervision for programming from a Librarian.

SUPERVISORY RESPONSIBILITIES:

May be a shift supervisor, leading the work of library clerks, shelvers and volunteers in circulation, collection maintenance, and program presentation.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

• Be able to lift and carry materials weighing up to 30 pounds
• Be able to reach above the head and bend to floor level
• Ability to maintain physical condition necessary for standing, bending, kneeling and moderate lifting.
• Sufficient strength and stamina to walk and stand for several hours at a time.
• Ability to operate a computer to access and input data, and type at an acceptable rate of speed.

TOOLS AND EQUIPMENT USED:

Computers, Photocopy machines, and other office equipment.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. position.

• While preforming the duties of this job, the employee works in a Public Library Building.  This has characteristics of an office environment, as well as a retail environment.
• This position may participate in outreach activities outside of the library building.  These activities could take place in an elementary, middle, or high school, a public park, or other public buildings.
• Must be willing to work an irregular schedule, which may include weekends, holidays, evenings, and/or varying shifts.

BENEFITS:

The City offers a full benefits package, including medical, dental, vision, and life insurance, sick and vacation leave, and PERS.

Equal Employment Opportunity

The City of Sandy will give consideration to all qualified applicants for appointment without regard to race, religion, color, national origin, sex, age, marital status, mental or physical disability, political affiliations, sexual orientation, or any other non-merit factor.

Veterans who meet the minimum qualifications for a position open for recruitment may be eligible for preference in employment under Oregon law. If you are a Qualified Veteran or Qualified Disabled Veteran and would like to be granted preference in the selection and hiring process for a specific posted job, please fill out this Veterans’ Preference Form and provide proof of eligibility by submitting a copy of form DD-214 or 215 (copy 4). This completed form and required supporting documentation must be submitted with your application in order for consideration for Veterans’ Preference.

To Apply:  Complete the on-line application and upload your Cover Letter and Resume.