Court Clerk - Part Time with Benefits

The City of Sandy is currently accepting applications for a 20 hour per week Part Time Benefited Eligible Court Clerk. MUST be able to work the 2nd & 4th Mondays a full day, but otherwise there is flexibility with schedule.

Title: Court Clerk

Department: Finance

Salary Grade: D 

Hiring Salary Range:  $21.31 - 24.32 per hour - Range does have three additional steps for future growth

FLSA Status: Non-Exempt and Non-Represented

GENERAL POSITION SUMMARY:

The Court Clerk position is responsible for the daily operation of the City’s Municipal Court including, but not limited to; processing traffic citations, receiving and receipting of fines and assessments, trial scheduling, preparing the arraignment and trial court dockets, and subpoenaing officers and witnesses for trial.  The Court Clerk is also responsible for assisting with the public service counter, processing payments and administrative tasks that support the work of the Finance Department. This position is located at City Hall. 

ESSENTIAL DUTIES: 

• Respond to in person, telephone, written, email, and faxed inquiries regarding Municipal Court procedures and policies.
• Generate license suspensions and other orders as directed by Municipal Judge.
• Maintain accurate computer records of court activities; enter traffic and code citations in the court database as well as import e-citations; schedule court dates and ensure compliance with all legal requirements, obtain and review driving records.
• Access Department of Motor Vehicles (DMV) driving records and submit/recall cases to collections.
• Serve as Violation Bureau Clerk, by accepting pleas on traffic and city code violations and assesses fines.
• Receipt all monies received for fines from defendants and collection agencies.
• Maintain a record of each fine owed to the court; send reminders for payment, arrange payment schedules for defendants, prepare abstracts and suspend or reinstate drivers’ licenses; monitor collections and prepare delinquent accounts for collections in a timely manner.
• Monitor U-turn, cell phone, marijuana cases; process temporary license suspensions.
• Prepare initial appearance and trial dockets and dispositions and prepare court room for bi-weekly court sessions.
• Initiate any changes by the Oregon Legislature.  Update forms, policy and court rules as needed.
• Perform other duties as required, including miscellaneous tasks to support the finance department.
• Establish and maintain positive working relations with coworkers, citizens, and the general public.

JOB SPECIFICATIONS:

High school diploma or GED equivalent required.  Minimum three (3) years of clerical experience, at least two (2) years of which must have been in a court, paralegal, or legal office setting; any equivalent combination of experience and training which demonstrates the ability to perform the essential functions of the position.

Necessary Knowledge, Skills and Abilities:

• Excellent customer service skills and ability to effectively communicate orally, in writing, and face-to-face with the public to provide assistance and information; explain applicable court policies and procedures without giving legal advice.
• Must be able to professionally handle angry and disgruntled customers.
• Considerable knowledge of general office procedure; working knowledge of legal language, statutes, ordinances, laws, and legal procedures,
• Ability to prioritize workload efficiently and effectively.
• Ability to schedule work time to facilitate accomplishment of deadlines; daily, month annually of the various duties as described.
• Knowledge of office software, including word processing and spreadsheets.
• Experience with Tyler Technologies Incode Court software preferred.
• Bilingual preferred.

Special Requirements/Licenses:

• Must be able to pass and maintain a Criminal Justice Information Systems (CJIS) security clearance immediately upon hire.
• Possession of, or the ability to obtain, a Law Enforcement Data System (LEDS) certification immediately upon hire.

Supervision Received:

Works under the direction of the Deputy City Manager/Finance Director.

To see the full job description click on the link below. 

BENEFITS:

The City offers a full benefits package, including medical, dental, vision, and life insurance, sick and vacation leave, and PERS.

In addition to completing the City of Sandy application, a cover letter and resume MUST be submitted. Please contact Human Resources at (503) 489.0940 or hr@ci.sandy.or.us with any questions. 

Equal Employment Opportunity

The City of Sandy will give consideration to all qualified applicants for appointment without regard to race, religion, color, national origin, sex, age, marital status, mental or physical disability, political affiliations, sexual orientation, or any other non-merit factor.

Veterans who meet the minimum qualifications for a position open for recruitment may be eligible for preference in employment under Oregon law. If you are a Qualified Veteran or Qualified Disabled Veteran and would like to be granted preference in the selection and hiring process for a specific posted job, please fill out this Veterans’ Preference Form and provide proof of eligibility by submitting a copy of form DD-214 or 215 (copy 4). This completed form and required supporting documentation must be submitted with your application in order for consideration for Veterans’ Preference.

APPLICATION REQUIREMENTS:  You must apply via the on-line application and upload your Cover Letter and Resume.