The purpose of maintaining an internal control structure is to ensure that public assets are protected from loss, theft, or misuse. The City of Sandy has maintained an internal control structure that promotes transparency and accountability without creating an onerous administrative burden. Ethical standards have been encouraged from management and training in those standards has been provided. This creates a culture within the city that also promotes accountability. The following policies and procedures tighten existing practices and will formalize controls already in place.
Purchasing and Accounts Payable:
Cash Receipts & Accounts Receivable:
a. Checks and currency from fines, fees, or donations will be counted by two people (staff or one staff and one volunteer) together, both counts must match.
b. Counts are recorded on the reconciling form.
c. All checks, currency, and coin are brought to City Hall weekly for verification and entry into the financial system software. Higher volume cash receipts will require more frequent deliveries to City Hall for deposit.